Moving to Brussels

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The way to avoid all such problems is simple. Select your own agent (expert immobilier/expert) to do the check-in and the check-out. That way both parties get a truly independent and fair assessment.
The way to avoid all such problems is simple. Select your own agent (expert immobilier/expert) to do the check-in and the check-out. That way both parties get a truly independent and fair assessment.
The security deposit
'''The security deposit'''
You will either need to pay around three months rental up front as a security deposit against tenant-effected damages, or to ask your bank for a guarantee.
You will either need to pay around three months rental up front as a security deposit against tenant-effected damages, or to ask your bank for a guarantee.

Revision as of 12:15, 4 August 2005

Moving to a new country can be both exciting and frustrating. Everything is fascinating and at the same time it can be confusing to find your way around a new city, a culture and possibly a new language. The objective of this page is to provide some information for newcomers to IRIDIA, such as Ph.D. students, and Brussels in general in order to make the initial couple of weeks a bit easier. The information contained in this document has been collected by people who have been through the process. If you have any questions, suggestions, additions or such, please make them.



Getting around Brussels by the public transport system is easy: The city sports a decent system of metros, busses and trams. The first thing to do when you arrive in Brussels is to get a map of the busses, trams and metros. You can get that in many places, e.g. at the Central Station, get one - it will be your best friend in the beginning.

If you want to go straight to Université Libre de Bruxelles (ULB) from the Central Station you should take bus 71 (when you exit the Central Station the stop for 71 is just 40m up the street alongside a number of other stops). It runs fairly frequently - every 20 mins or so - from early morning to midnight.


In busses and trams you can buy a one-trip ticket for 1.50 euro from the driver. They will allow you to take any means of urban, public transport for one hour. In metro stations you can also by 5 and 10 trip tickets in machines (10 euro for the 10 trips ticket), which work in the exact same way, but are cheaper. The tickets are called "Jump tickets". Once you have a ticket, it needs to be stamped by one of the orange machines located in every tram and bus (just remember to validate the ticket every time you get in, in case it's less than an hour from the previous validation, it will not consume a new ride but will stamp a transfer next to the previous one). If you use the metro, remember to stamp the ticket BEFORE entering the metro train (sometimes they have raids where tickets are checked and the cops doing that do not look friendly!)

Registering a car

(These information are copied from within the "Marie Curie Fellowship Association Welcome Packs" for new MC fellows)

Now I know why the Belgium number plates are so small. It's because they have to fit in your letter box !

To be serious: Here is the recipe how I imported (!) my German car to Belgium (in fact it was a Japanese car registered in Germany). If you buy a car in Belgium, than the scheme might differ a bit. Maybe a local car dealer can give you some advice as well. Don't be afraid. He/she won't bite you (see 2.) and maybe he can even help you with the technical control of the car.

a) get the pink form "demande d'immatriculation" (I can not remember how that was written exactly). The rest of the procedure is in principle to fill out that form.

b) If you import your car, you have to visit a customs office. The customs office is probably not in the town where you live. So will have to drive 50 km or so. The customs office will put a stamp on the pink form. So far you have spent some few hundred BEF’s.

c) now you have to buy some special tax stamp. That costs 2000,- BEF and can be obtained at a post office.

d) You need a certificate of conformity. If you import your car to Belgium you will have something most likely does not satisfy the Belgium authorities. So you will have to get a Belgium one. This cannot usually be obtained from your local dealer and you will have to go the Belgium headquarters of your car manufacturer and get it. Arrange a date before you do that, because the office is most likely again not in the city where you live. In my case the certificate of conformity cost 4000,- BEF. (You may wonder why you have to do this for a car that has already been registered in Europe. But that’s just one of the happy moments where you find out how well Europe works in everyday life).

e) Now look for an insurance. Compare the prices and what they offer. Like in Germany the price of the insurance is cheaper if you have driving experience. Bring a letter from your insurance company at home that states for how many years you have driven your car without an accident. As a guideline: I have a 65 horsepower car, a 50% reduction on the insurance and pay something like 16000,- BEF per year.

f) Send the pink form (filled out) with all stamps, a copy of the certificate of conformity, and a copy of the original car papers of your home country to the address indicated on the pink form. Maybe the insurance people will do that for you.

g) A few days later you will get a letter with a strange shape. You open it and find one (!) number plate for your car. You will however need a second one.

h) So you have to go to some shop (it is usually where they make keys for doors) where they provide you with one. Maybe your local car dealer can be of some help as well.

i) The final step is the technical control of the car. If you are tired of driving around with your car, you can also ask your local dealer around the corner to to do that for you. In my case the total amount was something like 1500,- BEF. By the way: Belgium law requires that each car is equipped with a fire extinguisher.

j) Congratulations: You have successfully registered your car in Belgium. Depending from which country you come from it may take a while until you get used to Belgium traffic and roads.

k) After you got used to driving in Belgium you will receive a letter. That letter invites you to pay the yearly tax for your car. In my case (I have a car with a 1800cc diesel engine) that was about 15000,- BEF.

l) Later you will receive a letter from the public radio and television service saying that you have registered a car with the number plate ABC 123 which is probably equipped with a radio. Of course, they want some money as well.

Mobile phone

There are several options for getting a mobile phone and/or a SIM card. There are three companies operating in Belgium:

You can buy either a subscription where you pay a monthly fee and they'll send you a bill sized in accordance with your use. Alternatively, you can go for a prepaid card deal, where calls are usually a bit more expensive, but you do not have to lock yourself into a long-term contract. Moreover, you can walk straight into a store and five minutes later you got your own phone number. The prepaid cards can be recharged in tobacco shops and in any of the operator's braches.

Getting a mobile phone number right away is a GOOD IDEA. It is especially useful for finding accommodation. The rumor has it that Base has the less expensive deals at the moment.

Make sure that your phone is not SIM-locked and that it works with the new card before leaving the store.

Short-term accommodation

For short-term accommodation (that is a place to sleep for the first couple of weeks you are in Brussels) a bed and breakfast is a convenient option. Depending on your budget and confidence in finding more long-term accommodation quickly there is a number of different options to choose from:

  • Centre Sportif de la Foret de Soignes is a sports facility in the outskirts of Brussels. It is quite cheap for longer stays at ~230 euro/month or ~16 euros/day for shorter stays. There is easy access to the university: Bus number 72 runs directly between ULB and the center (also known as A.D.E.P.S.) and the ride is 15 to 20 mins. And that is about all the good things that there are to say about the place. Breakfast is not included, the rooms are very basic, the reception closes at 23h00 on weekdays, 22h00 on Saturdays and at 20h00 on Sundays. You either have to be there before closing time or you'll have to arranged with the Security staff or the reception, that you will come at a later hour. Being so far out is by no means an ideal way to get acquainted with the city. However, if you intend to stay in short-term for a whole month Centre Sportif de la Foret de Soignes might be the least expensive option. If you want to book a room there you have to do it through IRIDIA.
  • Bed & Brussels manages rooms in more than 100 guesthouses. Have a look and contact them if you are interested. If you book a room make sure that it is close to the university (Ixelles 1050 or Uccle 1180). Hint: Go to Maporama and punch in the address of the guest house to see how far it is from ULB.
  • The guest house at Square Robert Goldschmidt, 50 - B-1050 Brussels, Belgium should be quite good, inexpensive and very close to the university. They only have few rooms.

Long-term accommodation

In case you do not already live in Brussels, one of the first and most important things to do obviously is to find an apartment. One option is to buy the magazine "Vlan" where you have lots of ads for flats and etc. You can as well visit the Vlan website, which is very good and publishes the announcements shortly after they are published in the magazine. You can try out on which apartments are also advertised. Another great website full of ads for apartments and furniture is Expats in Brussel.

An alternative method is to simply walk around in the neighborhood you are interested in living in as the landlords hang out easy identifiable announcements. As this might not be a usual way to find accommodation in other countries it works in Belgium. There are a lot of signs put up and sometimes this is the only way in which apartments are advertised. Walking around is probably a bit more time consuming than finding a flat through the Vlan, but on the other side you get to know the area, and you are likely to find one of the apartments close to the University not advertised on the web. The signs read "A Louer" or "Te Huur", which translates to "for rent". There are lots of rooms and apartments for rent. They vary a lot in terms of quality and price, so you might have to spend some time to find something that suites your budget and your style.

Most other students at IRIDIA live quite close to the university; choosing a place in the neighborhood is likely to improve your social life.

In case you don't speak any French it is recommendable to ask a French speaker (e.g. at IRIDIA) to check the contract. Even though the probability is low that some landlord wants to cheat, it is always better to know what exactly is written in the contract!

Renting an apartment

Once you have found the property you want to rent, you need a lease (bail/kontract), an inventory (etat des lieux/plaatsbeschrijving), a security deposit, and to get the phone, electricity and gas reconnected.

There is an element of Catch 22 here - there is a certain order to get things done that, at times, seems to be mutually exclusive.

The lease

Belgium has an odd system of a standard nine-year flexible lease, and an inflexible three-year lease. At first sight the three-year lease seems the most attractive to a newcomer whose time in the country is uncertain, but this is not necessarily the case.

A three-year lease can be for any agreed period up to a maximum of three years. It fixes the rent for the period of the lease and commits the tenant to pay for the entire period of the lease. It can include a diplomatic clause (designed to indemnify the tenant if he wants to break the lease because he is leaving the country) but these have been nullified by the Belgian Courts in the past.

It is thus better to opt for a nine-year lease, which can in fact be broken by giving three months notice. But if you leave in the first, second or third year, you will pay an indemnity of three, two and one month's rent respectively. From year four, there is no penalty for leaving.

The monthly rent is fixed for nine years subject to the normal state-controlled annual indexation. The landlord can only give you notice if they intend to occupy the property personally, need to carry out major works (where major has a legal definition), or at the end of year three or year six, for no reason but subject to compensation to the tenant of nine or six month's rent respectively.

For an apartment, the monthly outgoing may include an element of rent and a fixed amount of service charge. Usually the service charge is just a prepayment (provision pour charges/vooruitbetaling) and there will be an annual assessment of common charges for the property that you will share in.

If you want to negotiate a better price, negotiate down the rental not the service charges! If there are things you want the landlord to correct before you move in, don't sign the lease until they have happened.

The inventory

The inventory (etat des lieux /plaatsbeschrijvin) is the source of more misery to tenants than any other legal document.

Typically, the landlord's agent prepares a stunningly detailed list of the condition of the property complete with photographs. The tenant reads it or not and signs. At the end of the lease, the landlord's agent checks the property and finds an unreasonable amount of property damage.

Expats have been charged for scratches in the bath that were there before they arrived, and for damp patches caused by the landlord's failure to repair a roof. That the cost of the damage often comes to about the level of the retained security deposit is a coincidence of course!

It is bad enough to have someone who seems to be less than independent assessing costs against you, even more irritating is that you have to pay 50 percent of his bill. Some agents insist you sign a document agreeing to the fee and to accept his expertise before he starts. Don't do so.

The way to avoid all such problems is simple. Select your own agent (expert immobilier/expert) to do the check-in and the check-out. That way both parties get a truly independent and fair assessment.

The security deposit

You will either need to pay around three months rental up front as a security deposit against tenant-effected damages, or to ask your bank for a guarantee.

The latter option is basically a low-cost insurance policy sold to you by the bank which gets your salary as its means of security. It is typically the better option because a bad-faith landlord needs to prove to the bank that he deserves the guarantee.

Bank account

Getting a bank account is straight-forward. Simply choose a bank and set up an interview. Mrs. Laurence Schor (email: first name . second name, phone number 02 639 65 46) is an excellent English speaker and very helpful. Make an appointment with her. She works for ING, which is one of the large banks in Belgium and they have a branch only ~400m from the university (Av. de l'Universite 11, 1050 Brussels).

Usually, banks can also help out with matters related to insurance of property etc.


If you move into an unfurnished apartment, IKEA is a good option. They have two branches in Brussels, the one in Zaventem is close to the airport. You can even rent a truck there to take your new furniture to your place (and it is not expensive).

Another option is second-hand furniture. Brussels houses lots of expats coming and going, so often you can find good deals for second-hand items ranging from apartments, furniture and cars. - a site for expatriates in Brussels and the surrounding area. Go to the Classified section and choose the For sale section]. There is usually heaps of stuff for sale and many new ads are added daily.

Registering at the local commune

At some point you have to register at the city hall to get a residence permit. However, it's better to wait until you have found yourself some long-term accommodation before registering because they want to have your permanent address. So it’s not possible to register until you have a permanent place to live. Officially you have to do it within 3 months of arrival in case you are from an EU member state and within 8 days if not.

If you live in the commune of Ixelles you have to call the following number: 02 5156627 between 8 and 10 am to schedule an appointment.

Some days or weeks later a police man will come and visit you in your apartment to check that you are really living there (and your family members).

You will usually get a residence permit valid for one year at the time, thus you might have to renew your permit every year. For renewing the permission, you have to go to Chausse d'Ixelles 124 to present: a) the confirmation of enrollment of the university, b) a proof of coverage by your health insurance, c) a photo and d) 7.50 EUR.

Registering at the AIRE

Italians that are staying in Belgium more than 12 months must register at the AIRE (Associazione Italiani Residenti all'Estero). Officialy you have to register before the 12th month, and in orderd to do that you have to go to the Consolato d'Italia in Rue de Livourne, 38. You can phone to the number 02/5431550 to schedule an appointment.


In order to enroll in a health care plan you need contact a mutualité for instance Euromut. Fill out the web form and they will send you the necessary documents.

It take a while before you can become a member of a mutualité. However, once you are inscribed you can get any medical expenses reimbursed from the date on which you started at the university. Hence, in case something happens in between arrival and becoming a member of Euromut you are still covered.

Normally Euromut will only provide you a basic, compulsory insurance and the coverage of such an insurance is far from complete. Therefore, it is a good and cheap option to buy additional coverage e.g. for hospitalization. You can do that either through Euromut or another mutualité. The rumor has it that the insurance through the University is the cheaper one. In order to get such an insurance you should contact the ULB Social Services (internal phone numbers: 3505, 3506, 3507) or simply go to their office in the V building on the third floor (right above the university book store on Av. Adolphe Buyl). You can try with English, but your milage may vary.

Useful web sites

Online maps

Check the following sites for maps:

  • Maporama - an international site with lots of cities and options. Includes a route planner as well. The most accurate so far.
  • Mappy - a Belgian run site - type in an address or district and you get a zoomable map.
  • Via Michelin a nice route planer and map finder. Not as many Brussels addresses are available as Mappy, but produces nice maps for print outs.

Transportation web sites

Expatriate web sites

These websites have various sections, communities and information related to being a foreigner in Belgium and Brussels in particular. Some have sections ranging from buy and sell to expat dating. Definitely worth checking out:

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